Client capacity calculator

How many online clients can you coach well in the hours you have? Enter your weekly coaching hours and how long each client really takes.

How it's calculated

• Minutes per client per week = check-in time + message time + program time ÷ 4.33 (the average number of weeks in a month).
• Clients you can take = your weekly hours × 60 ÷ minutes per client, rounded down.
• Load = the time your current clients need ÷ the time you have.

Where the time goes

For most online coaches the weekly check-in is the biggest single block: reading the log, doing the weight trend math, deciding whether to change anything and writing a reply. Time it honestly for a week before you trust the numbers. Leave some slack too: onboarding new clients, sales calls and content are not in this calculation.

Why aim below 100%

A schedule that is full on paper has no room for a client who needs extra help in a hard week. Many coaches aim for about 80 to 90% so quality doesn't drop when life happens. That's a planning habit, not a rule.

Arithmetic on the times you enter. It doesn't know how long your clients really take; only your own timing does.